loader image

 

 

 

 

 

September 23, 2020       3 Minute Read


A Primer on Transparency + Traceability (Part II)

In Part I of this blogpost and our latest webinar we talked about the general concept of T+T and how it creates context for a company and can help take decisions for producers, exporters and roasters alike. We explored why is important for a company and how having this information can widen the understanding of the internal dynamics of a country, exporter, importing partner and producing partner, from the macro to the micro. Now, we want to focus on the HOW – how can we implement it in our company, are there any examples?

This are simple things to consider in order to start implementing or building these principles in your company

  • Do you have T+T principles or guidelines in your company? If not, it is time to start setting it up. Simple principles can give context to the whole team and facilitate decision making
  • Do your partners at origin practice similar principles?
  • Choosing partners can be tricky but the detail is: are the actually practicing what they said they were going to do
  • Receive information from origin. Start creating your data folder and analyzing it with a thoughtful, critical eye. Nurturing this data base is crucial as it will help you understand more, observe trends, find similarities, different aspects and comparing from country to country
  • Start finding patterns in your data, then start asking questions
  • Always remember that this information is not just for you. Assure that all parties are sharing this data and fulfilling their obligations
  • Understand how the coffee industry itself exists inside of the country you’re purchasing from and how that context shapes the specialty coffee industry in that country.

With all this information at hand, you can start planning together with your partners, be it finely tuning certain things or embarking together on big changes. This will take some harvests to be implemented and evaluated, but if implemented correctly it will create value for all parties.

Most roasters around the world rely exclusively on exporters and importers to obtain this information.  Therefore, make sure they are adding value to you and the producers you work with.

An Example of Caravela’s Approach

Transparency and traceability have been fundamental principles since our inception; from the start we have created systems where we can track and analyze purchase and export data for analysis, providing our roaster and grower partners with reports on transparency and traceability for almost two decades. Initially the system was simple Excel spreadsheets; then we moved to Google Sheets and since 2012 we have utilized a proprietary cloud-based ERP system, allowing us to log all the information necessary wherever we purchase coffee to provide full traceability, from the farm to the coffee roaster. Among the information collected from all lots purchased is:

  • Producer details, including farm name, location, altitude, GPS coordinates, as well as demographic and family info, and applicable certifications.
  • Volumes (kg) purchased, along with physical and cup quality and yields
  • Market data, such as C-Price and exchange rates of the date the lot was purchased
  • Pricing information (i.e., how much the producer and/or coop was paid)
  • Production information: when it was dry-milled, yields, as well as if the lot was part of a community blend or sold as a single producer lot.
  • Sampling data, such as when an offer or PSS was sent and to whom, as well as cupping feedback from customers
  • Contractual data, including FOB and EXW price, as well as the roaster who bought it, even for SPOT lots
  • Shipping data, including port of export, export date and in which vessel it sailed and what port it arrived to and when
  • Warehousing data
  • Final sale data, including invoice number and date

As you can see above, our system has extensive information available from every single producer lot we purchase, which can approach 30,000 individual lots each year from the seven countries where we have origin operations. The whole system exists to collect and track information so that we and our partner growers can improve, learn, innovate and share. It is precisely this amount of information that has helped us to continually improve our purchasing practices and methods, improving the coffee we source, as well as to measure our impact. Without a system to properly and systematically collect information, we would be flying blind.

In the end, most of this information is utilized to create T+T reports that we share with our roaster partners like the ones you can see below, but also many other documents that improve our internal operations in order to stay true to our guiding principles. Information can be used in many ways and, if treated properly, it can be a game changer for a company.

If transparency and traceability are guiding principles for your company, consider how to best implement them, and choose partnerships based on the same principles and guidelines.

 

Examples of Caravela’s T+T Reports

These are the T+T reports from a Community Blend that was recently exported from Peru:
0 Comments

Submit a Comment

Your email address will not be published.

Was this interesting? Grab a coffee and pick another from the articles below

Climate Neutral Caravela 2025: Steady Steps Towards a More Sustainable Future

Climate Neutral Caravela 2025: Steady Steps Towards a More Sustainable Future

A Primer on Transparency + Traceability Part II

A Primer on Transparency + Traceability Part II

A Primer on Transparency + Traceability Part I

A Primer on Transparency + Traceability Part I

How to Create a Specialty Coffee Line to Attract Commercial Coffee Drinkers Into The Specialty Coffee World? Part II

How to Create a Specialty Coffee Line to Attract Commercial Coffee Drinkers Into The Specialty Coffee World? Part II

How to Create a Specialty Coffee Line to Attract Commercial Coffee Drinkers Into The Specialty Coffee World?

How to Create a Specialty Coffee Line to Attract Commercial Coffee Drinkers Into The Specialty Coffee World?

A Take on Long-standing Relationships: Hasbean and Pedro Claros

A Take on Long-standing Relationships: Hasbean and Pedro Claros

Futures Contracts: What, Why, How  Part Three: Futures 103 How Hedging Works

Futures Contracts: What, Why, How Part Three: Futures 103 How Hedging Works

Futures Contracts: What, Why, How Part Two: Futures 102

Futures Contracts: What, Why, How Part Two: Futures 102

Futures Contracts: What, Why, How Part One: Futures 101

Futures Contracts: What, Why, How Part One: Futures 101

Grade Expectations: Finding Versatility and Value in A and AA Coffees

Grade Expectations: Finding Versatility and Value in A and AA Coffees

A Presentation on Cost of Production In Latin America

A Presentation on Cost of Production In Latin America

Meso-American Producer Survey: The Pandemic Will Leave Long-Lasting Scars

Meso-American Producer Survey: The Pandemic Will Leave Long-Lasting Scars

Invisible Barriers for Moving Coffee

Invisible Barriers for Moving Coffee

Caravela at 20: The Journey is Only Getting Started

Caravela at 20: The Journey is Only Getting Started

Certifiably Awesome: Passion and Persistence Turn Promise into Parchment in Mexico

Certifiably Awesome: Passion and Persistence Turn Promise into Parchment in Mexico

Harvest Arrives, Along with a Pandemic

Harvest Arrives, Along with a Pandemic

Minga From Field To Filter: Coffee Reacts and Adapts to the Covid Era

Minga From Field To Filter: Coffee Reacts and Adapts to the Covid Era

Mother Nature Turns The Volume Down in Nicaragua

Mother Nature Turns The Volume Down in Nicaragua

LOTSA Potential: The Long-Term Supply Agreement as a Tool for Financial Stability and Building Relationships

LOTSA Potential: The Long-Term Supply Agreement as a Tool for Financial Stability and Building Relationships

Progress in a Picture-Perfect Coffee Setting

Progress in a Picture-Perfect Coffee Setting

The Price and Value of Consistency

The Price and Value of Consistency

Looking Back and Leaping Forward

Looking Back and Leaping Forward

Womxn-Powered Coffee: Why It Matters

Womxn-Powered Coffee: Why It Matters

Behind the Scenes in Peruvian Coffee

Behind the Scenes in Peruvian Coffee

Unpoppable Opportunities for the Future

Unpoppable Opportunities for the Future

Equipping the Equipo: Playing to win in Guatemala and El Salvador

Equipping the Equipo: Playing to win in Guatemala and El Salvador

Agronomy to Keep the Microlots Coming

Agronomy to Keep the Microlots Coming

Evolution in a Land of Revolution

Evolution in a Land of Revolution

Cupping as Meditation

Cupping as Meditation

Origin Revelations

Origin Revelations

Avoiding the Poverty Trap: Choosing Stories Instead of Emotional Marketing

Avoiding the Poverty Trap: Choosing Stories Instead of Emotional Marketing

I’ve Bean Everywhere, Man

I’ve Bean Everywhere, Man

Have Yourself a Mara Little Christmas

Have Yourself a Mara Little Christmas

All Roads Lead to Coffee

All Roads Lead to Coffee

How Coffee can Complement Food

How Coffee can Complement Food

Building Projects at Origin

Building Projects at Origin

Shining a Light on Defect Detection: How a $9 UV torch could be one of the best investments for the coffee value chain

Shining a Light on Defect Detection: How a $9 UV torch could be one of the best investments for the coffee value chain

Coffee: Culture or Business?

Coffee: Culture or Business?

Café: ¿Cultura o Negocio?

Café: ¿Cultura o Negocio?

A Study on Costs of Production in Latin America

A Study on Costs of Production in Latin America

Fermentation Experiments in Nicaragua – How We Managed to Go from RTB to AAA

Fermentation Experiments in Nicaragua – How We Managed to Go from RTB to AAA

Constantly Adapting to Change

Constantly Adapting to Change

Mind the Gap: A Growing Gray Area Between Market and Production

Mind the Gap: A Growing Gray Area Between Market and Production

Embracing Technology to Create New Pathways in Coffee

Embracing Technology to Create New Pathways in Coffee

Forward Contracting to Secure Quality, Quantity and Relationships

Forward Contracting to Secure Quality, Quantity and Relationships

Caravela Sponsors Seven Small-holder Coffee Producers to attend the Producer and Roaster Forum in Guatemala

Caravela Sponsors Seven Small-holder Coffee Producers to attend the Producer and Roaster Forum in Guatemala

Colombian Specialty Coffee Scene. A Perspective from Café Quindío

Colombian Specialty Coffee Scene. A Perspective from Café Quindío

Coffee Sampling  Increases Farmers Profitability Opportunities

Coffee Sampling Increases Farmers Profitability Opportunities

Caravela From a Newcomer’s View

Caravela From a Newcomer’s View

Water Activity: Predictive insights Changing Processes and Profits

Water Activity: Predictive insights Changing Processes and Profits

Blending Experience with Passion in Mesoamerica

Blending Experience with Passion in Mesoamerica

Coffee in Galapagos: Evolving To Thrive

Coffee in Galapagos: Evolving To Thrive

What Traceability Offers Farmers

What Traceability Offers Farmers

The Specialty Coffee Transaction Guide – Setting the Bar on Prices

The Specialty Coffee Transaction Guide – Setting the Bar on Prices

A Tale of Two Customers: Caravela Coffee and the Rethinking of the Coffee Import Model

A Tale of Two Customers: Caravela Coffee and the Rethinking of the Coffee Import Model

Arriving at a price

Arriving at a price

Rich Farmer, Poor Farmer

Rich Farmer, Poor Farmer

Low Prices, Risky Times

Low Prices, Risky Times

Making it Work as Well as it Can

Making it Work as Well as it Can

Discovering the Source

Discovering the Source

A Mutual Evolution: Caravela Nicaragua’s William Ortiz, on helping people grow coffee, and how coffee helps people grow

A Mutual Evolution: Caravela Nicaragua’s William Ortiz, on helping people grow coffee, and how coffee helps people grow

The High Price of Getting the Best from Ecuador

The High Price of Getting the Best from Ecuador

Victims of Exchanging Currencies – Who Should Take on this Risk?

Victims of Exchanging Currencies – Who Should Take on this Risk?

A Pilgrimage to the Future

A Pilgrimage to the Future

Why We’re Investing in World Coffee Research?

Why We’re Investing in World Coffee Research?

The Making of a Champion

The Making of a Champion

Peru, an Unpolished Diamond in Coffee Production

Peru, an Unpolished Diamond in Coffee Production

Investing in Education: Investing in People

Investing in Education: Investing in People

How Roasters Can Influence the Supply Chain

How Roasters Can Influence the Supply Chain

Aromas: More than Just a Coffee Competition

Aromas: More than Just a Coffee Competition

FOB vs. EXW – Two Buying/Shipping Methods for Your Green Coffee

FOB vs. EXW – Two Buying/Shipping Methods for Your Green Coffee

Sample Roasting vs. Profile Roasting

Sample Roasting vs. Profile Roasting

How to Keep Records of your Costs of Production?

How to Keep Records of your Costs of Production?

Why and How to Estimate Costs of Production in a Coffee Farm?

Why and How to Estimate Costs of Production in a Coffee Farm?

Supply Chain Logistics – The Clockwork of Coffee

Supply Chain Logistics – The Clockwork of Coffee

Forecasting Green Coffee Purchasing

Forecasting Green Coffee Purchasing

What is specialty Coffee

What is specialty Coffee

Drying in Peru: the Final Step in Quality Improvement

Drying in Peru: the Final Step in Quality Improvement

FOB vs: EXW – Two Buying/Shipping Methods for Your Green Coffee

FOB vs: EXW – Two Buying/Shipping Methods for Your Green Coffee

When is it time to harvest?

When is it time to harvest?

Just In Time Inventory

Just In Time Inventory

Spectrum Purchasing and How it Impacts Sustainability

Spectrum Purchasing and How it Impacts Sustainability

  • This field is for validation purposes and should be left unchanged.
Translate »

Pin It on Pinterest

Share

Share this content with your coffee community!